Lincolnshire County Archery Society
Website: www.lincsarchery.co.uk
Your Privacy Matters to Us
1. Who We Are
Contact us:
Chair: Steven Eales
Email: chair@lincsarchery.co.uk
2. What Information We Collect
We only collect information necessary to organize archery in Lincolnshire. Here's what we might collect about you:
Basic Information
Name, date of birth, and contact details (email, phone, address)
Your Archery GB membership number and club affiliation
Gender information (for competition categories)
Archery Information
Bow styles you shoot
Competition scores and results
Handicaps and classifications
Tournament entries and county team selection history
When you visit our website, we automatically collect anonymous information to help us understand how the site is being used and to improve its performance:
Your general geographic location (city/region level, not your exact address)
The type of device you're using (e.g., desktop, mobile, tablet)
Your web browser type (e.g., Chrome, Firefox, Safari)
Pages you visit on our website
How long you spend on different pages
Health Information (Only When Necessary on entry forms)
We only collect health information when it's needed for your safety or to make reasonable adjustments, such as:
Physical disabilities requiring adjustments on the shooting line
Medical conditions affecting safe participation
Eligibility for para-archery classifications
For Young Archers (Under 18)
Parent or guardian contact details
Parental consent for membership, data processing, and photography
3. Why We Need Your Information
We use your information to:
Run tournaments: Process entries, create target lists, and publish results
Verify membership: Check you have valid Archery GB membership and insurance
Select county teams: Identify eligible archers for county squads
Maintain records: Keep track of county records and rankings
Communicate with you: Send notices about AGMs, tournaments, and county activities
Improve our website: Understand how visitors use our website so we can make it better (using anonymous data only)
Ensure safety: Make appropriate arrangements for archers with disabilities or health needs
4. Who We Share Your Information With
We do not sell your personal data to anyone.
We only share your information when necessary:
Archery GB: For membership validation, insurance verification, and national records
East Midlands Archery Society: For regional competitions
Tournament organizers: When we delegate a championship to a host club, we share necessary participant details
Public results: Your name, club, bow style, and scores are published on our website and archery results databases (this is standard practice in competitive sport)
Service providers: We use trusted providers for email, website hosting (123-Reg), and cloud storage (all under strict confidentiality agreements)
Legal authorities: If legally required to do so
5. How Long We Keep Your Information
We only keep your information as long as necessary:
Membership records: 3 years after you leave
Tournament entries: 1 year after the event
Competition results: Kept indefinitely for historical records and county record claims, score sheets are for 60 days after the tournament
Website analytics: Anonymous data is retained by 123-Reg in accordance with their retention policies
Health information: Only while needed, then deleted
6. Your Rights
Right to Access
Right to Correction
Right to Deletion
Request deletion of your data in certain circumstances. However, we can't delete information that:
Forms part of the historical sporting record (published results, county records)
Right to Object
Object to how we process your data. We'll stop unless we have compelling reasons to continue.
Right to Withdraw Consent
7. Keeping Your Information Safe
We take data security seriously and have measures in place to protect your information:
Password-protected systems with strong password requirements
Two-factor authentication where available
Encrypted cloud storage with restricted access
Regular data backups
Access controls - officers only see what they need for their role
Data protection training for all committee members
Paper records are shredded or burned when no longer needed
8. Children's Privacy
We take extra care with information about young archers (under 18):
We obtain parental consent before processing a child's data
We collect only essential information for junior members
We never publish contact details or sensitive information about children
We require explicit parental consent before publishing photos of children
9. Cookies and Website Tracking
We use cookies on our website to make it work properly and collect anonymous usage information. For full details about what cookies we use and why, please see our separate Cookie Policy at:
10. Changes to This Privacy Policy
We may update this privacy policy from time to time. When we make significant changes, we'll notify you via email or a notice on our website.
11. Questions or Concerns?
If you have any questions about how we handle your personal information, or if you want to exercise any of your rights, please contact us:
Responsible Officer: Steven Eales (Chair)
Email: chair@lincsarchery.co.uk
Not Happy With Our Response?
If you're not satisfied with how we've handled your personal data, you have the right to complain to the Information Commissioner's Office (ICO):
Website: www.ico.org.uk
Telephone: 0303 123 1113
12. More Detailed Information
This privacy policy provides an overview in plain English. For more detailed information about how we process personal data, including legal bases, retention periods, and technical security measures, please see our full Data Protection Policy at:
Questions? Email - chair@lincsarchery.co.uk